The Dynamic Reimbursement feature allows you to base employee compensation on actual, hourly energy market prices.
Key prerequisites
Employee Contract: The employee must have a dynamic energy contract at home.
Information required: Employers must get information from their employee regarding the additional surcharges (extra fees billed by the energy supplier).
For new employees
Follow these steps to set up the dynamic rate while inviting a new employee to register their charging station:
Navigate to "my locations" within the platform.
Click the "invite employee" button.
Select the dynamic tariff option .
Set surcharges (energy market price surcharges):
Enter the fixed additional fee (e.g., delivery costs) into the surcharge (€) field.
Enter 21 in the percentage surcharge (applied to kWh price) field to account for VAT (as the VAT is applied on the dynamic rate via Surcharge).
Set backup tariff:
Enter a fixed rate (Price per kWh) for the backup tariff section. This rate automatically applies if dynamic pricing data is unavailable or set at $0$6.
Complete the remaining employee information.
The employee will then receive an invitation email to finalize the registration process.
For existing employees
To switch an existing employee's reimbursement from a fixed rate to a dynamic tariff:
Navigate to my locations.
Go to ‘employees locations’ (or the corresponding station configuration screen) .
Click the edit or settings icon next to the employee's station .
Select the dynamic tariff option.
Set surcharges (energy market price surcharges):
Enter the fixed additional fee (e.g., delivery costs) into the surcharge (€) field.
Enter 21 in the percentage surcharge (applied to kWh price) field (for VAT).
Set backup tariff:
Enter a fixed rate (Price per kWh) for the backup tariff section.
Save the changes to activate the Dynamic Reimbursement.
FAQ
Can employees see their hourly energy prices?
Yes, under their Charging Station > Configuration, employees can view a breakdown of hourly energy prices used for reimbursement.
If the energy prices are negative, will I actually receive money for charging my EV at home under dynamic reimbursement?
No, you will not receive money for charging. While energy prices can occasionally be negative, meaning suppliers would theoretically pay for consumption, in the context of dynamic home charging reimbursement, we apply a minimum energy tariff of €0.00/kWh. Additionally, a surcharge defined by the employer is always added on top of the energy cost to fairly compensate the station owner.
Can an employee reject or challenge a surcharge?
No, surcharge and backup fees are managed by the employer and cannot be edited or declined by the employee on the platform.
Is Road responsible for verifying the energy contract type?
No, it is the employer's responsibility to ensure the employee is on a dynamic energy contract when enabling this feature.
Can you show an example of the calculation?
Market price per kWh: 0.113 – Hourly rate
Surcharge per kWh: 0.1015 - Fixed surcharge to cover for energy tax and delivery costs
Surcharge %: 21 - Percentage surcharge to cover for paid VAT by employee
Reimbursement amount = (Market Price + Fixed Surcharge) * Percentage Surcharge = (0.113+0.1015) *1.21 = 0.2595